Now Hiring - Accounting Specialist - HOA Property Management in Maitland, FL

The Accounting Specialist is accountable for managing the financials for an assigned portfolio of communities to provide an agreed scope of financial and accounting services.

POSITION FUNCTIONS

1. Inquiries, Requests, Disputes and Complaints: Ensure the timely, efficient, customer-oriented handling and resolution of each inquiry, request, dispute or complaint (via telephone, email and face-to-face) from key stakeholders (such as board members, vendors, and CAMs) by establishing needs, investigating problems and identifying and implementing agreed solutions, documenting as appropriate, and delivering the BEST (Build relationships, establish needs, solve problems and take personal responsibility) every single time.

2. Accounts Payable: Contribute to the timely and accurate payment of creditors by ensuring vendors are set-up in VIVE system, reviewing and responding to requests for payment of validated invoices, allocating payment to the appropriate general ledger code, approving and posting payments, and remitting requests for payment and distribution through Strongroom.

3. Financial Reporting: Ensure that the end of month financial statements package (including P&L Statement, Balance Sheet, Aged Owners Report, Pre-paid Owner Report, Cash Disbursements Report and Accounts Payable Report) is prepared accurately and distributed timely to Board Members and CAMs by completing the required end of month standard operating procedures (including posting all fees and charges, paying recurring vendors, and reconciling bank statements).

4. Budgets: Contribute to the timely and accurate annual budgeting process by preparing the required documents and spreadsheets for each Association as defined in the Annual Budget Package and Standard Operating Procedure, assisting CAMs with questions, uploading the final and approved budget to financial system and creating the files to accompany any letters and/or budgets for printing with coupon books.

5. Administration: Contribute to the achievement of the administrative operations for the Accounting Department by timely, accurate and compliant preparation and distribution of 1099s, compliant storage and retention of checks and other records and printing and distributing Annual Notices to owners.

6. Special Projects: Ensure the timely completion of special projects within budgeted parameters that meet agreed objectives by confirming details, developing and implementing project plans (resources, tasks, timelines), tracking progress and reporting progress as required.

KNOWLEDGE AND SKILLS

• Strong organization skills, accurate, and detail oriented.
• Strong work ethic, ability to learn quickly and manage time and competing details.
• Ability to operate in rapidly scaling, high-growth environment.
• Ability to take initiative and work independently to establish and manage work priorities, activities and timelines to achieve results.
• Exceptional numeric, analytical & problem-solving skills.
• Excellent people skills and proven ability to foster & maintain successful working relationships.
• Ability to work independently without the necessity of constant management supervision.
• Ability to adapt & excel in fast-paced working environment.

MINIMUM QUALIFICATIONS

• Five years of accounting experience with a concentration in compiling & reviewing corporate financial statements and budgets.
• Proficient in QUICKBOOKS, WORD, EXCEL, and OUTLOOK.
• CINC software experience a plus.
• Applicant must be authorized to work in the US and be able to pass a drug and background check.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in Accounting or Finance or related field.
• Finance and/or accounting experience within HOA/CONDO community association industry.
• Experience with community association management financial systems, working knowledge of community association governing documents, and federal and state laws governing the financial operation of community associations.

Job Type: Full-time

Pay: $40,000.00 - $44,000.00 per year

Physical setting:

• Office

Schedule:

• Monday to Friday
• Overtime
• Weekend availability

Experience:

• Accounting: 5 years (Required)

Work Location: One location